Documents and PDFs

When gathering your files, you may want to import:

  • Word documents (or text files)—these might be interview transcripts, field notes or group discussions
  • PDF files—these might be published reports, articles, or a collection of scanned documents

You can also create new, empty documents in NVivo and type up your content—for example, you could type up your field notes.

Documents can be moved into the Memos folder—for example, if you import a document that contains your ideas, observations or notes about the progress of the project, you may want to store it as a memo under the Memos system folder. You cannot move PDF files into the memos folder.

If you import content from OneNote or EndNote, then document or PDF files may be created in the process.

You can use NCapture to gather files from the web and then bring the web content into NVivo as PDFs. The captured web content is stored in an NCapture file (.nvcx) on your computer, and is converted to a PDF when you import it into NVivo.

Import documents and PDFs

  1. In Navigation View, click the name of the files folder that you want to import the document into.
  2. On the Data tab, in the Import group, click Documents or PDFs.
  3. Browse for and select the file you want to import.
  4. Click the Import button.
  5. (Optional) Change the name or description of the new file.
  6. Click Done.


  • You cannot import password-protected Word documents.
  • You can print (as PDF) directly from other applications to NVivo. In the print dialog, click the PDF pop-up menu and choose Add PDF to NVivo. It will be imported into your currently open NVivo project as a PDF file.

Work with documents and PDFs

Selecting and coding content